Is Outsourcing Bookkeeping Right for You?

Wearing hats is common for some business owners, especially small businesses, and startups. Probably, you’re a strategic planner in the morning, a visionary leader in the afternoon, and a marketing guru at night. Doing all these can only burn you out over time. What more if you’re doing the bookkeeping?

While accurate financial records are crucial for your business’s health, managing them yourself can be time-consuming and complex.  This is where outsourcing bookkeeping services comes in.

But is it the right decision for your business?

Signs You Should Consider Outsourcing Bookkeeping Services

Before diving headfirst, it’s important to assess your specific needs and determine if outsourcing is the right fit for your business. Here’s a guide to help you make an informed decision.

  • Paperwork drowns you

Are you starting to swim on stacks of receipts and invoices? Does the thought of data entry make you groan?  If bookkeeping feels overwhelming, outsourcing can free up your valuable time and ensure your finances are organized.

  • Your business is growing rapidly

As your business scales, so does the complexity of your financial transactions.  Outsourcing allows you to avoid the need to hire and train additional in-house staff, scaling your bookkeeping needs efficiently.

  • Limited in-house bookkeeping expertise

Do you find yourself scrambling to understand financial statements or struggling to keep up with bookkeeping best practices? If you or your current staff lack the necessary bookkeeping knowledge, outsourcing can provide access to qualified professionals who can ensure accuracy and compliance with accounting regulations.

  • You want to save resources

Hiring a full-time bookkeeper comes with salary, benefits, and overhead costs.  Outsourcing often offers a more cost-effective solution, with predictable fees based on your specific needs.

Is Outsourcing Right for You?

While outsourcing bookkeeping offers numerous benefits, it’s not a one-size-fits-all solution.  Consider these factors to determine if it aligns with your specific needs:

  • The Size and Complexity of Your Business

Small businesses with straightforward financial transactions might manage with in-house bookkeeping software or basic bookkeeping services. However, as your business grows and transactions become more complex, outsourcing offers greater efficiency and expertise.

  • Transaction Volume

The number of daily, weekly, or monthly transactions significantly impacts the time required for bookkeeping.  High transaction volumes can quickly overwhelm an in-house system, making outsourcing a more efficient option.

  • Your Comfort Level with Sharing Financial Data

Outsourcing requires trust. Ensure the provider has robust security measures in place to protect your sensitive financial information.

  • The Importance of Communication

Clear communication is key to a successful outsourcing relationship.  Choose a provider with excellent communication practices and a willingness to work collaboratively with you.

Finding the Right Outsourcing Partner

Once you’ve decided to explore outsourcing, choosing the right partner is crucial. Here’s a step-by-step framework to help you decide if outsourcing is the right move for your business:

1. Evaluate Your Current Bookkeeping System

Assess how you currently manage your finances.  Are you using manual systems, spreadsheet software, or accounting software?  How much time does bookkeeping consume for you or your staff?  Are you confident in the accuracy of your records?

2. Identify Your Needs

Determine the level of bookkeeping support you require.  Do you need basic data entry and reconciliations, or more complex services like payroll processing and financial reporting?

3. Research Outsourcing Providers

Look for reputable and experienced bookkeeping service providers with a proven track record.  Seek referrals, read online reviews, and shortlist companies that specialize in your industry or business size.

4. Ask Questions

Schedule consultations with potential outsourcing partners. Discuss their service offerings, pricing structure, security protocols, communication style, and technology infrastructure. Guided Outsourcing offers a wide range of accounting services including bookkeeping. Explore more services you can outsource here.

5. Compare Quotes

Obtain proposals from shortlisted providers and compare pricing, services included, and scalability options.

6. Consider the Long-Term

Think beyond immediate cost savings.  Focus on the value proposition of outsourcing, like improved financial insights and access to expertise, which can contribute to long-term success.

Conclusion

We understand the constant juggle. It frees you to focus on your passion, your vision, the things that make your business unique.  No more late nights spent battling spreadsheets, no more scrambling to understand financial statements.

By carefully considering your needs and researching potential providers, you can make an informed decision about whether outsourcing is the right move for your business. Don’t let the fear of the unknown hold you back. Take the first step.  Schedule a free consultation with us today.

Client Testimonials

Chris Breci

Vice President – InfiNet Solutions

As an organization, we faced several challenges with staffing as the world emerged from a pandemic and decided to explore adding fully-remote people to our teams.  It felt like a big step to take in adding employees from across the globe but Guided Outsourcing made us feel very comfortable with the process.

We’ve worked with Guided Outsourcing for just over 1 year and have had a wonderful experience.  The leadership team in place does a great job of understanding our business and matching the right people with our specific needs and has led us to some amazing team members.  As a result of their hard work and understanding, we’ve added more team members and grown beyond just technical staff. 

With Guided Outsourcing, we are now able to rapidly scale many areas in our organization to satisfy any emerging needs while maintaining a strong culture.  Relationships are paramount in our organization, so it’s been a wonderful opportunity for our team to build strong bonds with people in a different culture than ours.  

Personally, I was lucky enough to be able to visit our GO team in the Philippines and had an unforgettable experience spending in-person time with our techs and the leadership team.  Culture starts at the top of every organization, it all builds from there.  Fitz and Raymond clearly have a strong passion for what they do whether it’s satisfying business needs or giving people from their country new opportunities and experiences.  It’s been a pleasure to watch the growth of GO over the last year.  I can’t recommend them enough.

James Burke

Owner of Tixinthe6ix

My overall experience working with Guided Outsourcing has been nothing short of great. From the very first interaction, they have been hands-on and dedicated to ensuring client satisfaction. The constant communication throughout the entire process has been commendable.

Before using their services, we were facing staffing shortages and were unsure of where to turn. Discovering Guided Outsourcing and being referred to them has been a blessing. They have not only met but exceeded our expectations.

Their services provided an effective solution to our challenges by offering a wide pool of high-quality candidates to choose from. The individuals we have hired through Guided Outsourcing have showcased exceptional work ethics and professionalism.

As a result of using their services, we initially hired two team members and later expanded by adding another three. The positive impact on our business results is evident. Guided Outsourcing has truly played a role in driving our success.

The professionalism and expertise of the Guided Outsourcing team have been outstanding. They maintain open lines of communication, provide clear expectations, and regularly seek feedback on employees.

Without hesitation, I would highly recommend their services to others. Guided Outsourcing has consistently exceeded expectations since day one, and they have become an integral part of our team. They are instrumental in helping us grow our business and I view them as trusted partners.

Jaime Evangelista

COO of OFE Trio Marketing

I am thrilled to share my heartfelt testimonial for Guided Outsourcing, whose remarkable service has played a pivotal role in the significant growth and success of my business. From the moment we partnered with Guided Outsourcing, their dedicated team has consistently gone above and beyond to meet our needs and deliver exceptional results. Their professionalism, expertise, and unwavering commitment have truly exceeded our expectations.

With the help of Guided Outsourcing, our business has experienced remarkable growth. Their innovative solutions, strategic guidance, and deep industry knowledge have propelled us forward, allowing us to expand our operations, reach new markets, and maximize our potential. The seamless communication and efficient collaboration with their team have made the outsourcing process effortless and enjoyable.

Guided Outsourcing has not only provided exceptional talent but has become an integral part of our team. Their deep understanding of our business needs, combined with their ability to match us with the right professionals, has been instrumental in driving our success. The expertise and dedication of the individuals provided by Guided Outsourcing have significantly enhanced our capabilities, enabling us to deliver exceptional results to our clients.

I wholeheartedly recommend Guided Outsourcing to any organization seeking reliable and top-notch outsourcing services. Their unwavering commitment, exceptional service, and invaluable contributions have made them an indispensable partner in our growth journey. We are immensely grateful for their support and look forward to continued collaboration as we strive for even greater heights of success.

Stephen Harrell

Service Manager of OrlanTech, Inc.

We are very satisfied with our partnership with Guided Outsourcing. The talent Guided Outsourcing provides delivers top performance while reducing our operating expenses. The Guided Outsourcing leadership team is always available and engaged in our partnership. OrlanTech highly recommends Guided Outsourcing due to the quality of talent and communication from their team.